PaperStream NX Manager

Product characteristics

PaperStream NX Manager is a server software that provides seamless integration with various client systems and applications. In environments with multiple scanners, it allows central management of user authentication functions, job menus, and other scan settings. Installation and operation costs are reduced significantly, and provide maximized business assistance and efficiency.

  • Create and distribute jobs
  • Scan from the scanner
  • Scan from computer/mobile device/thin client
  • Various user authentication methods
  • Send scanned images to client systems
  • Monitor scanning status

For any questions or information
don't hesitate to contact us.

*The products specifications are only informational.

  • Description
  • Specifications

Customized jobs for increased productivity

Administrators can create and distribute job groups relevant to each operator group, so that operators can easily select their own job without sorting through jobs from other operator groups. A maximum of 1,000 job groups can be created.



Customize jobs with unique names, descriptions, file format settings and much more. When setting file formats for each job, users can select from PDF*1, SinglePage PDF*1, Tagged Image File Format, MultiPage Tagged Image File Format or JPEG*2.


Customizable items (Example):


・Common Settings
Touch Screen Settings: Choose whether or not to input metadata before scanning, or display thumbnails after scanning


・Scan Settings
Profile Settings: Make driver profile adjustments (e.g. color mode, resolution, etc.)
File Format: PDF*1, SinglePage PDF*1, Tagged Image File Format*2, MultiPage Tagged Image File Format*2, JPEG*3
Separation: Blank page, Number of images, Barcode, Patch code


・Save Destination Settings
Save Destination: Save to folder, SharePoint, SharePoint Online, FTP, FTPS, e-Mail*4, Cloud services (Microsoft OneDrive/Dropbox/Google Drive)*5, Internet FAX (through SMTP server)*5
File Name: Scanner name, Username, Date, Time, Document counter


・Index File
Choose whether or not to output index files and create file names for output files.


*1 PDF/A is not supported.
*2 Supports for LZW compression.
*3 Available only with grayscale or color images.
*4 PaperStream NX Manager also supports web e-mail by securing transmission with data encryption.
*5 Available when PaperStream Connecter Option is installed.

Automated document separation with barcode recognition function

PaperStream NX Manager supports barcode recognition function* on scanned images. With this function, you can use the barcode recognition result to specify file names or folder names. Meta information of an image can be output as an index file to save the image with the information.

*Please refer to the Specifications tab for more details.

Scan from scanner and smart device/thin client

Users can scan and save documents without any operation of the computer. PC-less operation helps reduce preparation and computer maintenance costs.

Scanning from mobile or web applications on smart devices or thin client terminals* is also possible, while seamless integration into company systems allows users to use various devices for scanning operations. Also, the PaperStream NX Manager Web Scan allows users to scan documents easily from a web browser without complicated development.

*Development with REST API is required.

User authentication for efficient and secure data entry

Various authentication methods, such as job group code, username/password*1, and NFC*1*2*3 are available for users to use, ensuring efficient and secure decentralized data entry.

*1 Authentication via username/password and NFC is only available for the fi-7300NX.
*2 Development with Authentication API is required.
*3 A smart card is required for NFC authentication. NFC authentication with a smartphone is not available.
Although Type-A [MIFARE], Type-B, and FeliCa are supported, encrypted block data cannot be used when using Type-A [MIFARE]/FeliCa.


Displayed on the fi-7300NX touch screen:

High image quality for effective data utilization

Image processing offered with PaperStream IP is also available in PaperStream NX Manager. The driver automatically converts images into exceptionally clean images, and helps users to avoid making fine setting adjustments for OCR processes.

Seamless data saving to various destinations

PaperStream NX Manager enables users to save scanned images to their preferred destinations, such as SharePoint, SharePoint Online, FTP, FTPS and e-Mail*. By using Connector API, scanned images can also be saved to users’ own systems.

* PaperStream NX Manager also supports web e-Mail by securing transmission with data encryption.

Easy task management for administrators

Providing users with statuses of all scanned image processes, PaperStream NX Manager allows them to monitor and manage all scanning records. It will also notify them of any output errors in the case any occur, so that data processing can be completed smoothly.



Product Name

PaperStream NX

Supported Scanners


Specifications of Barcodes

1D Barcode: UPC-A, EAN 8 (JAN 8) / EAN 13 (JAN 13),
ITF, Code 3 of 9, Code 128 (EAN 128), Codabar
2D Barcode: PDF417, QR Code, Data Matrix

Save-to Destinations


Folder, SharePoint, SharePoint Online, FTP/FTPs,


Cloud services (Microsoft OneDrive/Dropbox/Google
Drive), Internet FAX (through SMTP server)

Output File

PDF*4, SinglePage

Authentication Method

Job group code, Username/Password, NFC*5,
Username/Password or NFC, Scanner


Supported Operating System*6

Windows Server  2022, Windows Server  2019,
Windows Server  2016, Windows Server  2012,
Windows Server  2012 R2

.NET Framework

.NET Framework 4.7.2 or later

Web Server

Internet Information Services 8.0 or later

Other Software

Microsoft  SQL Server 2017 Express
Edition*7, Microsoft  SQL Server 2019 Express


Google Chrome 87.0 or later, Microsoft Edge 87.0 or

Hardware Requirements


3.5 GHz quad-core processor or higher

Memory Capacity

16 GB or more

Disk Capacity

120 GB or more of free disk space


Compatible Cloud Platform

Microsoft Azure , Amazon Web Services

Other Functions

Registrable Units

Up to 1,000 scanner units

Registrable Users

Up to 3,000 users total per server*9

Creatable Jobs

Up to 1,000 jobs

Creatable Job Groups

Up to 1,000 job groups


Up to 100 authentications

  1. User authentication is not available.
  2. PaperStream NX Manager supports SSL and secures e-mail with data encryption.
  3. Available when PaperStream Connecter Option is installed.
  4. A function to create searchable PDF files is available as the “PaperStream NX Manager Searchable PDF Option”.
  5. A smart card is required for NFC authentication. NFC authentication with a smartphone is not available. Although Type-A [MIFARE], Type-B, and FeliCa are supported, encrypted block data cannot be used when using Type-A [MIFARE]/FeliCa.
  6. To use NX Manager on Windows, you need to purchase a CAL (Client Access License). For details about Client Access Licenses, please contact Microsoft.
  7. SQL Server 2017 Express Edition (64-bit) will be installed together when you select to install it.
  8. This can be used if the operating system is Windows 10 or later.
  9. Can be increased by Active Directory group integration.
**fi-8040 will be supported with firmware updates in December 2023.