RICOH fi-8040 (Fujitsu rebranding)

Product characteristics

Touchpoint for direct information sharing

The fi-8040 offers new options to meet real-world productivity with “DirectScan” function with PC-less network compatibility. It enables PC-less scans and attaches the scans to emails directly. Despite being compact, the scanner achieves scan speeds of 40 ppm/80 ipm (200/300 dpi, color, A4 portrait), loads up to 50 sheets at a time, and comes equipped with a capability of scanning up to as many as 6,000 sheets a day.

  • Comes with “DirectScan” function to enable PC-less scans and attaches the scans to emails directly
  • User-friendly 4.3-inch touch screen to achieve better user experience
  • Scan a wide variety of documents with just a switch to the Manual Feed Mode
  • Supports both LAN and USB 3.2 connectivity
  • Optimized high-quality image data with “PFU Clear Image Capture”
  • Linking scanned data to business software applications and cloud services with PaperStream NX Manager
  • Scanner Central Admin Desktop that enables setting DirectScan function to multiple scanners
  • PaperStream IP and PaperStream Capture providing advanced image processing functions, with PaperStream Capture Pro software as a premium option
  • PaperStream ClickScan for ad-hoc use

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Useful Documents:

*The products specifications are only informational.

  • Description
  • Specifications


Ricoh recently announced that the company is rebranding Fujitsu scanners. Starting April 2023, all Fujitsu scanners (including fi, ScanSnap, and SP Series scanners) will carry Ricoh’s logo and become a part of Ricoh’s global product and services portfolio.

“DirectScan” breakthrough. PC-less scanning

Save scans directly to network folders
Equipped with the “DirectScan” function*, the fi-8040 enables PC-less scan and saves scanned data directly to network folders or FTP servers by setting destination storage locations in advance. The setting can be done easily with a web browser for a single unit or with the “Scanner Central Admin Desktop” software for multiple units. The scanner acts as a platform for business solutions to share data among multiple departments, work teams, and remote work environments.
*DirectScan function is available only when the time is synchronized with an NTP server.

Attach scans to e-mails directly and share with multiple users
Compact but equipped with a 4.3-inch touch screen, the scanner allows ease of designating recipients, attaching and sending scans, all from the touch screen. Filenames and sizes can be verified before sending. The fi-8040 is an ideal scanner for use with multiple users in office as well, for information sharing, as a possible replacement for the conventional fax.

Seamless integration with client systems. Workflow efficiency
Use the PaperStream NX Manager* to link scanned data to business software applications and cloud services. Explore enhanced workflow efficiency, and implement work operations smoothly to include wider variety of locations on trusted and stable environment.
*PaperStream NX Manager becomes available with firmware updates in December 2023.

Boosted usability and flexibility for any environment
User-friendly 4.3-inch touch screen for easy operation
Equipped with the touch screen on its compact body of the scanner, users are able to check scanned data before saving, attaching, and sending scans, all on the touch screen.

*Thumbnails of scanned data are shown for confirmation only when PC-less scanning.

Supports scanning of wide range of documents
The scanner handles various types of documents, including plastic cards and A3, bi-folded, and multi-layered documents without the need for a carrier sheet. Plastic cards up to a thickness of 0.7mm can be read as well.

Optimized high-quality image data for business use
Combining the new CIS sensor with the GI image processing engine suppresses the occurrence of color shifts. “PFU Clear Image Capture” produces high definition images for data extraction while keeping power consumption to the minimum and reduces startup times.

Advanced software for higher productivity
Connect business workflow with PaperStream IP and PaperStream Capture
The PaperStream IP scanner driver, supporting both TWAIN/ISIS, eliminates the need of making fine setting adjustments for OCR processes. It automatically converts images into exceptionally clean images, accelerating OCR even when scanning wrinkled, soiled and patterned documents. With an intuitive interface, PaperStream Capture allows users to feed information into their organization’s workflow through various capture features during batch scanning effectively and efficiently.

Product Name fi-8040
Scanner Type ADF (Automatic Document Feeder)/Manual Feed, Duplex
Scanning Speed*1 (A4 Portrait)
Simplex 40 ppm (200/300 dpi)
Duplex 80 ipm (200/300 dpi)
Image Sensor Type CIS x 2 (front x 1, back x 1)
Light Source RGB LED x 2 (front x 1, back x 1)
Optical Resolution 600 dpi
Output Resolution*4
50 to 600 dpi (adjustable by 1 dpi increments), 1,200 dpi (driver)*5
Output Format Color: 24-bit, Grayscale: 8-bit, Monochrome: 1-bit
Background Colors White
Document Size Maximum 216 x 355.6 mm (8.5 x 14 in.)
Minimum 50.8 x 50.8 mm (2 x 2 in.)
Long Page
5,588 mm (220 in.)
Paper Weight (Thickness) Paper 40 to 209 g/m² (11 to 56 lb)*7
Plastic Card 0.76 mm (0.0299 in.) or less*8
ADF Capacity*9*10 50 sheets (A4 80 g/m² or Letter 20 lb)
Expected Daily Volume*11 6,000 sheets
Multifeed Detection Overlap detection (Ultrasonic sensor), Length detection
Interface USB USB 3.2 Gen1x1/USB 3.0/USB 2.0/USB 1.1
Ethernet 10BASE-T, 100BASE-TX, 1000BASE-T
Power Requirements AC 100 to 240 V ±10 %
Power Consumption Operating Mode 19 W or less
Sleep Mode 1.9 W or less (Normal mode)
Auto Standby (Off) Mode 0.15 W or less
Operating Environment Temperature 5 to 35 °C (41 to 95 °F)
Relative Humidity 20 to 80% (Non-condensing)
Environmental Compliance ENERGY STAR®, RoHS
Dimensions (W x D x H)*12 292 x 157 x 143 mm (11.5 x 6.2 x 5.6 in.)
Weight 3.1 kg (6.8 lb)
Supported Operating System Windows® 11*13, Windows® 10*13, Windows Server® 2022, Windows Server® 2019, Windows Server® 2016, Windows Server® 2012 R2, Windows Server® 2012, macOS, Linux (Ubuntu)
Software/Drivers PaperStream IP Driver (TWAIN/TWAIN x64/ISIS), WIA Driver*14, PaperStream Capture, PaperStream ClickScan*15,PaperStream NX Manager, Software Operation Panel, Error Recovery Guide, ABBYY FineReader for ScanSnap™*15,Scanner Central Admin Server, Scanner Central Admin Desktop
Image Processing Functions*16 Multi image output, Automatic color detection, Blank page detection, Dynamic threshold (iDTC), Advanced DTC, SDTC, Error diffusion, Dither, Static threshold, De-Screen, Emphasis, Dropout color (None/Red/Green/Blue/White/Saturation/Custom), sRGB output, Split image, De-Skew,Edge filler, Vertical streaks reduction, Cropping, Rotation, Barcode detection (1D&2D), Background pattern removal.
Included Items ADF paper chute, AC cable, AC adapter, USB cable, Setup DVD-ROM
  1. Scanning speeds may vary due to the system environment. The values shown are the results of the evaluation under the following environment:

    Windows 10/CPU: Intel® CoreTM i3-10105 3.7GHz/Memory: 8GB/Storage: SSD

  2. Indicated speeds are from using JPEG compression.
  3. Indicated speeds are from using TIFF CCITT Group 4 compression.
  4. Selectable maximum resolution may vary depending on the length of the scanned document.
  5. Limitations may apply to the size of documents that can be scanned, depending on system environment, when scanning at high resolution (over 600 dpi).
  6. Capable of scanning documents longer than A4 (210 x 297 mm/8.3 x 11.7 in.) sizes. When using PaperStream IP (TWAIN/ISIS) to scan at 200 dpi, the maximum scanning length is 5,588 mm (220 in.).
  7. Thicknesses of up to 128 to 209 g/m2 (34 to 56 lb) can be scanned for A8 (52 x 74 mm/2.1 x 2.9 in.) sizes.
  8. Multiple cards cannot be set continuously (Note: capable of scanning embossed cards).
  9. Maximum capacity depends on paper weight and may vary.
  10. Capable of setting additional documents while scanning.
  11. Numbers are calculated using scanning speeds and typical hours of scanner use, and are not meant to guarantee daily volume or unit durability.
  12. Excludes the ADF paper chute and stacker.
  13. fi Series scanners do not run with Windows® 11 and 10 ARM-based PCs.
  14. Functions equivalent to those offered by PaperStream IP may not be available with the Image Scanner Driver for macOS/Linux or WIA Driver.
  15. Refer to the fi Series Support Site for driver/software downloads and full lineup of all supported operating system versions.
  16. Some functions do not apply when using the “DirectScan” function. Refer to the fi Series Support Site for the latest functions.


Supported Operating System of Server When Processing DirectScan

Server Supported Operating System
File Server*1*2 Windows Server® 2016
Windows Server® 2019
Windows Server® 2022
Red Hat® Enterprise Linux® 9
FTP Server*1*3 Windows Server® 2016: IIS, OpenSSH
Windows Server® 2019: IIS, OpenSSH
Windows Server® 2022: IIS, OpenSSH
Red Hat® Enterprise Linux® 9: vsftpd, OpenSSH
SMTP Server*1 Windows Server® 2016: Exchange Server
Windows Server® 2019: Exchange Server
Windows Server® 2022: Exchange Server
Red Hat® Enterprise Linux® 9: Postfix
  1. Resolve namespaces only with DNS protocol.
  2. The supported SMB versions are SMB 2.0 to SMB 3.0.2. SMB encryption and DFS (Distributed File System) namespaces are not supported.
  3. Scanning speed tends to slow down when data transfer is encrypted.